Delibia
Use cases

Twelve municipal tasks, from the request to the review

Each case starts from a routine municipal request and ends with a human check. Five of them draw on public sources: decisions, bylaws, public tenders and laws.

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Concrete cases, department by department

Delibia prepares the work. The decision and the signature stay with staff and elected officials.

Clerk's office

Draws on public sources

Draft a resolution from precedents

What you ask

« Find how other councils worded a resolution supporting a funding application to rebuild a road, and propose a draft in our template. »

Before

  • You look for an example on neighbouring municipalities' websites.
  • You adapt the recitals by hand.
  • You check the program and legal references on your own.

With Delibia

  • The search engine finds comparable resolutions.
  • The chatbot drafts one in your template and cites the precedents.
  • You compare several wordings before keeping yours.

How to do it

  1. Ask the question and name the subject and the program.
  2. Open the resolutions that are cited.
  3. Ask for the draft in the clerk's template.
  4. Review it and send it to council.

Human review : The clerk reviews every recital and every reference before sending the draft to council.

General management

Draws on public sources

Prepare a decision summary

What you ask

« Prepare the decision summary on buying a snowplow truck from the bids received, and add what other municipalities decided in similar cases. »

Before

  • The information is scattered across bids, notes and email.
  • The summary is often written the day before the meeting.
  • No one has had time to look up what others did.

With Delibia

  • An assistant structures the summary in your template.
  • The chatbot adds comparable decisions, with their sources.
  • You settle the recommendation sent to council.

How to do it

  1. Upload the bids, the notes and your template.
  2. Ask for the summary, then for comparable decisions.
  3. Check the amounts and open the precedents.
  4. Adjust the recommendation and sign the summary.

Human review : General management checks the amounts and settles the recommendation before sending the summary to council.

Procurement

Draws on public sources

Compare observed prices before a call for tenders

What you ask

« At what amounts have municipalities of 10,000 to 30,000 residents awarded lawn-mowing contracts over the last three years, and to which suppliers? »

Before

  • You browse SEAO notice by notice.
  • You copy amounts into a spreadsheet.
  • The estimate rests mainly on your previous contract.

With Delibia

  • The chatbot gathers comparable contracts and their award amounts.
  • Every row links back to the original notice.
  • You set aside contracts whose scope is too different.

How to do it

  1. Describe the contract: nature, duration, size, period.
  2. Ask for a table of awarded contracts.
  3. Remove contracts that are not comparable.
  4. Set your estimate under your internal rules.

Human review : Procurement opens the notices it keeps and confirms the contracts really are comparable before settling the estimate.

Planning

Draws on public sources

See what other municipalities have adopted

What you ask

« Which Québec municipalities regulate heat-pump installation in their zoning bylaw, and what do their rules say about noise and siting? »

Before

  • You write to colleagues for examples.
  • You search PDFs on municipal websites.
  • You do not know whether the examples are representative.

With Delibia

  • The chatbot searches more than 25,000 bylaws.
  • It presents the rules, with the section and the document.
  • You see which approaches come up often.

How to do it

  1. Phrase the subject in the words a bylaw would use.
  2. Ask for a table by municipality.
  3. Open the sections that are cited.
  4. Draft your proposal for the planning advisory committee.

Human review : The planner rereads the cited sections and checks they are still in force before relying on them.

Planning and clerk's office

Draws on public sources

Find the applicable section and its source

What you ask

« A resident wants to install an above-ground pool two metres from the rear line. Which section of our zoning bylaw applies, and what does the provincial residential-pool safety regulation say? »

Before

  • You scan the table of contents of a long bylaw.
  • You then look for the provincial regulation.
  • You copy the references by hand.

With Delibia

  • The chatbot finds the section in the uploaded bylaw.
  • It also cites the provincial regulation.
  • Every citation opens in one click.

How to do it

  1. Ask the question with the facts of the file.
  2. Read the sections in full.
  3. Ask for a draft reply if you need one.
  4. Check the reply and sign it before sending.

Human review : The designated officer confirms the section and the zone before answering the resident or issuing the permit.

Clerk's office

Prepare minutes from the transcript

What you ask

« From the transcript of Monday's regular meeting, prepare draft minutes in our template, item by item following the agenda. »

Before

  • You replay the recording to complete your notes.
  • You retype the motions, seconders and votes.
  • The minutes are written while other files wait.

With Delibia

  • Audio transcription writes up the recording and recognizes speakers.
  • An assistant prepares the draft from the agenda and your template.
  • You complete attendance, votes and resolution numbers.

How to do it

  1. Upload the recording and the agenda.
  2. Run the transcription, then ask for the draft.
  3. Compare the draft with your notes.
  4. Correct it and file it for approval.

Human review : The clerk checks the motions, the votes and the resolution numbers, then council approves the minutes.

General management

Pull the decision points out of a long report

What you ask

« In this study on bringing the drinking-water plant up to standard, list the decisions council will have to make, the announced costs and the deadlines. »

Before

  • The report arrives a few days before the meeting.
  • You read it all to find what commits the municipality.
  • Elected officials receive a summary written in a hurry.

With Delibia

  • An assistant reads the document and lists the decision points.
  • You can ask where each point sits in the report.
  • You start from a structured synthesis to write the note.

How to do it

  1. Upload the document to a private space.
  2. Query the report, starting with costs and deadlines.
  3. Check the amounts and dates in the report.
  4. Write the note to elected officials, then reread it.

Human review : General management rereads the passages the note relies on before sending it to elected officials.

Communications

Turn one decision into a notice, a release and a post

What you ask

« From the watering bylaw adopted on Monday, draft the public notice of coming into force, a news release and a social-media post. »

Before

  • Each format starts from a blank page.
  • Dates and numbers are copied several times.
  • The notice, the release and the post do not quite say the same thing.

With Delibia

  • All three texts start from the same decision.
  • The public notice follows the template from your clerk's office.
  • The release and the post follow your style guide.

How to do it

  1. Upload the bylaw, the notice template and the style guide.
  2. Ask for the three texts and name the audience of each.
  3. Check the dates, the numbers and the deadlines.
  4. Have the clerk sign the notice, then publish.

Human review : The clerk's office confirms the mentions and deadlines of the public notice, and communications approves the rest before publication.

Clerk's office and access to documents

Redact a document before answering an access request

What you ask

« A resident asks for a copy of complaints about noise from a business. Prepare a redacted version that hides the complainants' personal information. »

Before

  • You reread every page for names, addresses and email.
  • You black out passages by hand.
  • A name repeated in a footer is easy to miss.

With Delibia

  • An assistant proposes a version with personal information hidden.
  • You compare the proposal with the original.
  • The person responsible for access decides what stays hidden.

How to do it

  1. Upload the document to a private clerk's space.
  2. Ask for the redacted version and name what to hide.
  3. Mark, passage by passage, what could be redacted.
  4. Have the redactions approved before sending.

Human review : The person responsible for access rereads the document, decides what must be hidden and approves the copy before it is sent.

Planning and communications

Prepare a public consultation

What you ask

« We are revising our land-use plan. Propose the running order of a workshop on the future of the village core, and a questionnaire for residents who cannot attend. »

Before

  • The running order is built from an old consultation.
  • Some questions steer the answers without anyone noticing.
  • The project documents stay too technical.

With Delibia

  • An assistant proposes a workshop running order ready to use.
  • Another drafts a questionnaire for residents.
  • You also get a plain-language presentation of the project.

How to do it

  1. Upload the documents and state the audience, place and length.
  2. Ask for the running order, then the questionnaire.
  3. Check with the clerk what the law requires.
  4. Have the workshop approved before launching the consultation.

Human review : Planning and communications reread the running order and every question, and the clerk confirms the steps required by law.

Human resources

Recruit for a municipal position

What you ask

« We are hiring a public-works attendant. From the job description, draft the posting and an interview question grid. »

Before

  • The old job description no longer quite matches the role.
  • The posting is rewritten from the previous one.
  • Interview questions vary from one selection-committee member to another.

With Delibia

  • An assistant updates the job description.
  • The posting follows, in the municipality's tone.
  • The grid uses the same questions for every candidate.

How to do it

  1. Upload the old description and your notes.
  2. Ask for the description, the posting and the grid.
  3. Check the collective agreement and employment-equity rules.
  4. Settle the grid in the selection committee.

Human review : Human resources or general management reread the posting and the grid before they go out. The hiring decision stays with the municipality.

Communications and the mayor's office

Prepare the mayor's remarks

What you ask

« The mayor will speak at the opening of the new riverside park. From the council resolutions and the file, draft a three-minute speech for families and partners. »

Before

  • The facts are scattered across resolutions, releases and notes.
  • The speech is often written the day before.
  • Amounts, dates and thanks are checked at the last minute.

With Delibia

  • An assistant drafts remarks fitted to the event, the audience and the length.
  • It uses the facts from the resolutions and the documents you upload.
  • You can ask for a shorter version or a different tone.

How to do it

  1. Upload the resolutions, the documents and the list of partners.
  2. State the event, the audience, the length and the tone.
  3. Check every amount, every date and every name.
  4. Send the remarks to the mayor, who approves them.

Human review : Communications or the mayor's office check the facts and the names, then the mayor rereads the remarks and approves them before the event.

Bring your case to SIIViM or to a demo

Meet us at SIIViM in Mont-Tremblant from October 13 to 15, or book a one-hour demo. We try Delibia with you on a concrete case from your municipality.

Request a demo